Privacy Policy
Scarfone Hawkins LLP Privacy Policy
1. Introduction
Scarfone Hawkins LLP is committed to protecting your privacy and ensuring the security of any personal information we collect. This Privacy Policy outlines how we collect, use, store, and protect personal data provided to us in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and other relevant privacy regulations.
By using our website, services, or interacting with our Firm, you agree to the practices outlined in this Privacy Policy.
2. Information We Collect
We may collect the following types of personal information in the course of our legal services and operations:
- Contact Information: Name, address, phone number, email address.
- Identification Data: Date of birth, Social Security numbers, passport information, or other legal identifiers.
- Financial Information: Bank account details, credit card numbers, and payment information.
- Legal and Case-Related Information: Information provided by you, your representatives, or third parties during the provision of legal services.
- Website Usage Data: Information collected via cookies or other tracking technologies, such as IP address, browser type, and website activity.
3. How We Use Your Information
We use your personal information solely for the purposes of providing legal services, as well as for administrative and operational functions related to our Firm. Specifically, we may use your information for:
- Legal Services: To provide legal advice, representation, or services tailored to your needs.
- Communication: To respond to inquiries, provide case updates, and communicate with you regarding legal matters.
- Billing and Payments: To process payments and manage accounts related to our services.
- Legal Compliance: To comply with legal obligations, such as verifying your identity or preventing fraud.
- Marketing Communications: With your consent, we may send you newsletters or updates about our services. You may opt out of these communications at any time.
4. Legal Basis for Processing
We collect and process your personal data based on the following legal grounds:
- Contractual Necessity: When the processing is necessary for the performance of a contract, such as legal representation.
- Legitimate Interests: When the processing is necessary for the purposes of our legitimate interests, such as improving our services or securing our systems.
- Legal Obligation: When processing is required to comply with a legal obligation.
- Consent: Where you have provided your explicit consent for specific uses, such as marketing communications.
5. How We Share Your Information
We respect the confidentiality of your personal information and will only share it with third parties under the following circumstances:
- With Your Consent: We may share your information when you have given explicit consent to do so.
- Service Providers: We may share your information with trusted service providers who assist us with the provision of services, such as IT support, data storage, or payment processors. These providers are bound by confidentiality agreements and required to maintain the security of your data.
- Legal Requirements: We may disclose personal information when required by law, court order, or government authority, or in order to protect our legal rights.
- Business Transfers: In the event of a merger, acquisition, or any form of sale of some or all of our assets, personal information may be transferred as part of the transaction.
6. Data Security
We take the security of your personal information seriously and have implemented measures to protect it from unauthorized access, alteration, disclosure, or destruction. These measures include:
- Encryption of data both in transit and at rest.
- Multi-factor authentication (MFA) for access to systems storing personal information.
- Regular security audits and updates to our systems.
- Strict access controls, limiting access to only those who need it to perform their duties.
7. Retention of Data
We retain personal information only as long as necessary to fulfill the purposes for which it was collected, or as required by law. This includes:
- Retaining client information for the duration of legal representation and any applicable retention period under law.
- Securely deleting or anonymizing personal information that is no longer needed.
8. Your Data Protection Rights
Depending on your location and applicable data privacy laws, you may have the following rights regarding your personal information:
- Access: The right to request a copy of the personal information we hold about you.
- Correction: The right to request corrections to any inaccurate or incomplete information.
- Erasure: The right to request that we delete your personal information, subject to legal retention requirements.
- Restriction: The right to request that we limit the processing of your personal information.
- Data Portability: The right to request that your personal information be provided to you in a structured, commonly used, and machine-readable format.
- Objection: The right to object to the processing of your personal information in certain circumstances, such as for marketing purposes.
- Withdraw Consent: If we rely on your consent for any processing, you have the right to withdraw it at any time.
To exercise any of these rights, please contact us at privacy@shlaw.ca and/or [905 523 1333].
9. Cookies and Tracking
Our website uses cookies and similar tracking technologies to enhance your user experience and gather information about website usage. You can control the use of cookies through your browser settings, but disabling cookies may affect the functionality of our site.
10. Policy Review, Updates and Changes
We may update this Privacy Policy from time to time to reflect changes in our practices or in applicable laws. Any updates will be posted on this page with an updated effective date.
Revision History
Effective Date of Change/Review | Changed/Reviewed by | Summary |
July 2021 | Chris Greig | Created Privacy Policy |
July 2023 | Chris Greig | Review/Update Policy |
July 2025 | Chris Greig | Review/Update Policy |
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11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us at:
Scarfone Hawkins LLP
One James St South
Hamilton, ON, L8P 4R5
Email: privacy@shlaw.ca
Phone: 9055231333
By using our services, you acknowledge that you have read, understood, and agree to this Privacy Policy.